E-receipts.
Everything you
need to know.
Electronic fiscal receipt
- Can be issued by any taxpayer
- Is fully compliant with Polish regulations
- Replaces traditional paper receipts
- Has a strictly defined format by Polish law. It's not a PDF file!
- Is suitable both for online sales and traditional retail
- An online fiscal printer is required for issuing e-receipts
6 most important facts about e-receipts:
E-receipt replaces printing paper receipts.
A full-fledged electronic fiscal receipt replaces the traditional receipt – when issuing e-receipts, you no longer need to print paper receipts. However, the document must meet a number of requirements specified in the regulations*, including: having an appropriate format and being issued by the right online fiscal device (in limited industries, also by the so-called virtual cash registers).
*E-receipt is an electronic fiscal document regulated by the following Polish regulations: the Act of 11 March 2004 on Tax on Goods and Services, the Regulation of the Minister of Finance on cash registers and the Regulation of the Minister of Entrepreneurship and Technology on the criteria and technical conditions to be met by cash registers.
Electronic receipt is not a PDF file.
A fiscal e-receipt is a set of data presented in a format strictly defined by the Polish Ministry of Finance – only in this form it can replace printing a traditional receipt.
Therefore, an electronic receipt sent as an e-mail attachment in PDF or JPG format is unlawful – meaning it cannot replace a paper receipt.
Any taxpayer can issue e-receipts in Poland.
Regardless of the industry, business profile or company size, any entrepreneur can issue e-receipts. They’re suitable for both e-commerce and traditional retail.
This also applies to companies exempt from fiscalisation – in this case we usually recommend switching to e-receipts as the regulations regarding exemptions are very variable. When issuing e-receipts, one doesn’t need to regularly monitor the law in this area.
E-receipt cannot be issued without a cash register.
To issue electronic receipts, you need a cash register – this is a legal requirement. The device is needed to record sales in its protected memory.
A certain type of “online receipts” can also be issued by virtual cash registers (cash registers in the form of software). However, only a few selected industries can use such devices. Therefore, a great advantage of e-receipts on online fiscal printers is that they can be issued by any entrepreneur.
E-receipts are not only related to the government application (HUB paragonowy).
Issuing e-receipts = pure benefits.
- You no longer have to print paper receipts. In case of e-commerce, you don't need to put them in packages or generate invoices.
- The fiscalization process becomes fully automatic with its costs dropping to almost zero.
- Order logistics and accounting processes are streamlined.
- You benefit from lower costs of: labour, fiscal equipment, administration, paper, energy, accounting etc.
- You reduce carbon footprint of the company.
eparagony.pl: why us?
Expert in the field
Since 2017, we’ve been engaged in building legal and technological foundations for e-receipts in Poland.
Indisputable leader
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